Current Administration Openings
Office/Administration Manager
Peninsula, California, United States
Remuneration package:
Up to $70K negotiable package
Plus holiday pay and medical
Start date: August 2007
Position: Office/Administration Manager
Department: Administration
Status: Full-Time
Location: Peninsula area, CA, USA
Job description:
Looking for a varied, exciting and challenging job?
We are looking for an experienced ‘have a go at anything’ person. You will be working for an entrepreneur in the IT area and will need to be able to handle everything from basic Administration work to high level appointment making.
In the first instance you will also be managing the setup of the offices, phone system, ordering infrastructure and managing the setup of the business on the Peninsula.
You must be highly computer literate and have advanced skills in MS Office. You must have the confidence to be able to deal with orders, basic accounting, troubleshooting, sales, marketing, organising/negotiating with suppliers and decision making – you name it, you will be involved.
This exciting position is varied and enjoyable. You will be self motivated, extremely organised, efficient and be able to work under pressure on your own initiative in a small team. Preference given to experience in the IT business and using Peachtree Accounts.
We offer an excellent benefits package that starts 30 days from your date of hire. This includes: medical, dental and short/long term disability insurance, paid time off, and a Stock Option plan for qualifying employees. Employees enjoy a casual dress code and a fun, progressive environment!
To arrange an interview, please email us with your resume.
More details
===============
Role and responsibilities:
The purpose of the job is to organize, develop and manage a small office.
• All normal Exec. P.A. duties for the CEO
• Determine importance of meeting request/calls and schedule accordingly
• Responsible for creating a follow-up system on all outstanding scheduling and miscellaneous issues
• Receive and distribute presentations/materials for meetings/conference calls
• Coordinate travel arrangements and accommodations (flight, hotel, car service); create comprehensive and detailed itineraries
• Act as liaison with other departments and outside agencies, including high-level executives.
• Handle confidential information and explain procedures when necessary
• Data gathering for sales and marketing team
• Sending (e)mail-shots daily
• Booking orders and updating accounts
• Manage suppliers and all office admin tasks
• Work with sales, marketing and technical team to offer excellent customer service and backup
• Telephone answering and query handling
Skills & Experience:
• Proven track record with secretarial qualifications
• Self starter – able to work in a small team with minimal supervision
• 5 years+ experience in a similar role
• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization including, senior executives, Board members, etc.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Outlook, Word, PowerPoint, Excel.)
• Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Skilled with www.salesforce.com
• Skilled with accounting tools, preferably Peachtree accounts
About Nalpeiron:
Nalpeiron develops digital rights management and software licensing technologies to reduce losses from casual piracy without compromising the end user experience.
We add significant value to our Customers by delivering solutions that not only reduce piracy but offer end consumers reliable, friendly and easy to use technology.
Through the use of Patent Pending new Hardware and Software we radically reduce operating costs and offer additional innovative new ways to increase license revenues.
Nalpeiron is a privately held, venture funded corporation based in the US and the UK.
